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Bidding Opportunities Home

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Bidding Opportunities

The Service Center and/or the Cooperative will consider the following factors in determining whom to award a contract: costs; the reputation of the vendor and vendor's goods and services; quality of vendor's goods or services; extent to which goods or services meet Service Center's and/or the Cooperative's needs; vendor's past relationship with the Service Center and/or the Cooperative; impact on the ability of the Service Center and/or the Cooperative to comply with laws and rules relating to historically underutilized businesses; long term cost to the Service Center and/or the Cooperative to acquire vendor's goods or services, and any other relevant factor specifically listed in the request for proposals.

The Service Center and/or the Cooperative reserves the right to reject any and/or all proposals and to accept any proposal deemed by the Service Center and/or the Cooperative as being most beneficial to the Service Center and/or the Cooperative, and to waive all formalities in requesting proposals.

 

R3 Bidding Opportunities

District Bidding Opportunities

Districts that would like to accept bids from R3 purchasing cooperatives may post bid opportunities to this web page.

CLICK HERE to Submit a Bidding Opportunity

Regional Purchasing Services Contract Services

Member districts are provided the opportunity to purchase products and services directly from awarded vendors through localized purchasing services. Districts' use of cooperatives ensures compliance with Federal and State purchasing statutes. Cooperative purchasing provides access to more products and services over purchasing individually. 

Services Provided to Participating Districts/Campuses

  • Lower costs for quality goods and services
  • Reduced administrative burden and costs
  • Option to purchase directly from regional vendors
  • Receive purchasing services that address local needs
  • Maintain and provide all required documentation
  • Unlimited technical assistance via email, telephone, or virtual platform

 

Cost

Enrollment Base Fee
<499 $500
500-1,499 $1,500
1,500-17,000 $2,500

 

Bid Categories

  • Art supplies
  • Athletic and physical education supplies
  • Band supplies and instruments
  • Building, janitorial, and grounds supplies and services
  • Cafeteria bakery products
  • Cafeteria food items
  • Cafeteria ice cream items
  • Cafeteria milk, juice, and dairy products
  • Cafeteria paper, plastic, and cleaning goods
  • Instructional supplies and materials
  • Special education supplies
  • Kitchen equipment and supplies
  • Library and instructional books
  • Nurses' supplies
  • Office equipment, supplies, and furniture
  • Science equipment and supplies
  • Uniforms and screen-printing items
  • Vehicle and bus parts and supplies

Attention Vendors

Texas Vendor Contracting Requirements

Texas Government Code Chapter 2271 requires a written verification regarding the boycott of Israel in certain contracts for goods or services. This requirement generally applies when the company has 10 or more full-time employees and the contract is valued at $100,000 or more and paid wholly or partly with public funds, subject to statutory exceptions.

Texas Government Code § 2252.152 prohibits a governmental entity from contracting with a company identified on certain state-maintained lists relating to business with Iran, Sudan, or a foreign terrorist organization. Vendors and contracting entities should review the applicable requirements for each contract.

Conflict of Disclosures

Texas Local Government Code Chapter 176 requires certain local government officers and vendors to disclose specified business, employment, and gift relationships. A local government officer may be required to file a Conflict of Interest Disclosure Statement (Form CIS), and a vendor may be required to file a Conflict of Interest Questionnaire (Form CIQ). Vendors should review Chapter 176 to determine whether a filing is required and submit any required form to the appropriate local governmental entity. These forms are not filed with the Texas Ethics Commission.

Forms and instructions are available on the Texas Ethics Commission’s Conflict of Interest page.

Disclosure of Interested Parties (Form 1295)

Texas Government Code § 2252.908 requires a business entity to submit a Certificate of Interested Parties (Form 1295) to the contracting governmental entity or state agency for certain contracts, unless an exception applies. The requirement may apply if the contract requires an action or vote by the entity’s governing body before it may be signed, is valued at $1 million or more, or is for services that would require a person to register as a lobbyist under Texas Government Code Chapter 305.

When Form 1295 is required, the business entity must complete it through the Texas Ethics Commission’s electronic filing application and provide the completed, signed form to the contracting entity when submitting the signed contract. The contracting entity is responsible for acknowledging receipt through the Commission’s filing application.

Instructions and the filing application are available on the Texas Ethics Commission’s Form 1295 page.

Implementation of House Bill 1295

Frequently Asked Questions for Disclosure of Interested Parties (Form 1295)

Form 1295 Certificate of Interested Parties Electronic Filing Application

The Regional Purchasing Cooperative (RPC) is not a business entity for purposes of the Form 1295 disclosure requirement. An RPC vendor may, however, be required to submit Form 1295 for a particular contract with Region 3 or an RPC member. Vendors should determine whether the requirement applies to each contract and provide any required form to the governmental entity entering into that contract. Each contracting entity is responsible for its duties under Texas Government Code § 2252.908. 

Fraud Vendor Notice: The Region 3 Education Service Center's Administration is committed to adherence to the highest ethical standards in the conduct of Service Center Business.

If you have questions, please contact the Purchasing Agent at (361) 573-0731